Start your digital future today! Contact us for advice.
Feel free to reach out to us. Our experts would be happy to assist you.
To The Contact Form 0800 100 39 35Scanning files - Professional digitization of folders and documents
In today's world, work culture is rapidly changing. While physical documents were used exclusively in the past, the trend is increasingly shifting towards hybrid and digital workflows. Especially in office spaces, files, folders and plans are handled daily. However, modern structures require flexible access to data and information.
The digitization of your documents is one of the core competencies of Rhenus Docs to Data. We scan your files in a legally compliant manner, whether they are personnel files, patient records, incoming mail, or financial and technical documents. Rhenus Docs to Data has extensive experience in digitizing your files, adapted to every industry.
The scanning service from Docs to Data
As a professional scanning service provider, we support your company on its journey towards digitization and a paperless office. Save space and accelerate your work processes with the secure scanning of your business documents by Rhenus Docs to Data..
Benefits of file digitization
- Decentralized availability
Always accessible from anywhere. Create a new level of flexibility.
- Clear access rules
You define who can access your digital files, ensuring security at all times. You can also grant access to multiple people, allowing for more flexible processing.
- Searchability through OCR text recognition
After digitization, documents can be easily found using full-text search capabilities.
Which files and documents can be digitized?
Rhenus Docs to Data offers a hassle-free scanning service for your files and documents. We can digitize all file and document sizes up to A0 without any issues. From standard A4 pages to construction plans Ð we are able to create customized solutions for you, meeting all your needs and providing comprehensive support for your project.
Introduction of the Electronic File (E-File)
Despite its clear benefits, implementing an e-file project can pose organizational and technical challenges. At Rhenus, we guide municipalities, cities, and local authorities on their path toward digital administration. Those who want to position their municipality efficiently, transparently, and with a future-proof approach will benefit from a strategic introduction of the e-file. As an experienced partner, we support you in scanning your files.
Scanning Credit Files
We provide comprehensive support to banks and financial service providers on their journey toward fully digital file management, assisting you in making credit files digitally accessible. The digitization of credit files not only creates transparency and efficiency but also represents a key step toward future-proof document management.
How does scanning files work?
Conclusion of the contract and planning
keyboard_arrow_down
Once you have chosen Rhenus Docs to Data as your professional and experienced partner for file digitization, you will be assigned a personal contact person. You will discuss the entire planning and implementation process as well as the cost breakdown with your consultant and agree on a customized procedure for digitizing your files and documents.
You will decide whether you want to transport and package the documents yourself or whether you want Rhenus Docs to Data to do this for you.
The preparation of your documents
keyboard_arrow_down
As soon as we receive your documents, we will begin with the prepared activities.
We will remove all staples and Post-it notes for you and smooth out the paper if necessary. All notes, such as Post-it notes, will of course be integrated during scanning so that all relevant notes for the individual documents remain available.
Scan and digitize folders, files, and documents
keyboard_arrow_down
Once processing is complete, we carry out digitization using high-performance scanners.
Rhenus Docs to Data can also scan both sides of a document, using intelligent mechanisms to suppress blank reverse sides.
After scanning, we always carry out a quality check before the document is stored in your confidential file and management system.
Rhenus Docs to Data also uses OCR text recognition for this purpose. This means that the contents of your documents are read electronically, stored correctly, and can be easily retrieved. This brings you one step closer to the new digital work culture.
Now all your folders, files, and documents are available to you in digital form.
The advantages of Rhenus Docs to Data
Your sensitive data in safe hands
At Rhenus, data protection is one of our top priorities. We have in-house data protection experts with decades of experience. Additionally, we are actively involved in various data protection associations. Our processes are certified, DIN ISO approved and emphasize security, ensuring the highest quality and safety for your data.
Further questions about file scanning
Can Rhenus Docs to Data digitize documents with different formats and/or plans?
keyboard_arrow_down
With years of experience in professional file scanning and folder digitization, we have built extensive expertise. We can develop customized strategies for every new client, ensuring seamless scanning and accessibility of various document formats and plans.
How will my scanned files and documents be delivered to me?
keyboard_arrow_down
We provide your digitized documents according to your preferences. We can set up an API with your software provider so that the files and documents are directly stored in your system.
Can Rhenus Docs to Data digitize books?
keyboard_arrow_down
Yes, books can also be scanned and digitized at Rhenus Docs to Data.
Are the services provided by Rhenus Docs to Data certified?
keyboard_arrow_down
Yes, Rhenus Docs to Data's services are certified according to DIN ISO/IEC 27001 and DIN EN ISO 9001. We place particular emphasis on sustainable and secure information and document management.
What does Rhenus Docs to Data consider a comprehensive scanning service?
keyboard_arrow_down
Rhenus Docs to Data exclusively uses specialized scanners, allowing us to scan documents of any format seamlessly. Additionally, we handle time-consuming tasks such as staple removal, smoothing and indexing. Digitization with Rhenus is an investment that pays off in the long run.
How many sheets can your scanner process per hour?
keyboard_arrow_down
The scanner can process up to 17,000 sheets per hour.
How is my data extracted?
keyboard_arrow_down
Your data is extracted using Optical Character Recognition (OCR). This optical character recognition process is 100% secure and certified.
Does Rhenus also handle preparation work, such as removing staples?
keyboard_arrow_down
Yes, upon request, Rhenus can handle the entire document preparation process, including staple removal and removing Post-its.
