Contract signing and planning
Once you have chosen Rhenus Docs to Data as your professional and experienced partner for file digitization, a dedicated representative will be assigned to you. Together with your consultant, you will discuss the entire planning process, execution, cost estimation, and agree on a tailored workflow for digitizing your files and documents. You can decide whether you want to handle the transport and packaging of the documents yourself or have Rhenus Docs to Data take care of it for you.
Preparing your documents
As soon as your documents arrive, we begin the preparation process. We remove staples, Post-it notes, and smooth the paper if needed. All notes, including Post-its, are integrated into the scan to ensure that all relevant information remains available.
Scanning and digitizing folders, files and documents
Once preparation is complete, we use high-performance scanners for digitization. Rhenus Docs to Data can also perform double-sided scans while using intelligent mechanisms to suppress blank pages. After scanning, we always conduct a quality check before securely storing the document in your confidential file and management system. Rhenus Docs to Data also employs OCR text recognition, which electronically reads and correctly organizes your documents, making them easy to locate. This brings you one step closer to a modern digital work environment.
Now all your folders, files and documents are available in digital form.
But what happens to the original paper documents? With our sister companies, Rhenus Data Office and Rhenus Archive Services, we can coordinate file destruction or external file archiving for you. We will work with you to determine whether your already-digitized documents can be destroyed or if some need to be retained in physical form due to legal retention requirements.
This allows us to offer you a holistic solution for document and information management.
to the contact form
