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Inputmanagement
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Inputmanagement

Intelligent software for fast data processing

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INPUT MANAGEMENT WITH INDUSTRY-LEADING TECHNOLOGIES

Optimize your workflows with our extensive input management service, designed as a thoughtful value chain. We identify, sort, and digitally forward your business-critical data – a seamless process that saves time and resources.

Our input management system not only enables full automation but also targeted content extraction. Your data is not just identified but can be processed directly in your downstream systems. This leads to accelerated and efficient data processing, allowing you to access information faster. Especially in areas where a wide variety of data needs to be differentiated and relevant information identified, digital input management demonstrates its strengths. Unnecessary manual processes become a thing of the past, allowing your staff to focus on strategic tasks.

The input management service of Rhenus Docs to Data not only saves you time and minimizes errors but also creates space for innovation and growth. You can trust in our modern technology to optimize your workflows and enhance your company's performance.

                                

                                      to the contact form

OPTIMIZE YOUR WORKFLOW WITH OUR INPUT MANAGEMENT SYSTEM

A SMOOTH PROCESS:

  1. Document input
    Documents are sent to us by the customer. Alternatively, a direct mailbox connection can be established. We customize this setup according to your specific needs.
  2. Automated classification
    We handle all manual tasks. Incoming documents are automatically classified, ensuring efficient and rapid processing.
  3. Format and form recognition
    Based on formats and forms, the system can directly identify the document's category. The integration of OCR technology enables precise content capture, including handwriting.
  4. Information extraction
    All relevant information is extracted from the documents. This automated process ensures error-free data capture.
  5. ERP integration
    The gained information is seamlessly uploaded into your ERP system. This quick and precise data transfer significantly reduces manual effort. Fast processing of this information is especially important to us. Our systems are able to classify and place or export incoming emails within a minute.

The integration and utilization of the input management system can be tailored to your individual needs. Therefore, we offer immediate data processing or, if so desired, can provide all data at a designated time.   

AUTOMATED PRE-PROCESSING
DIGITAL MAIL DISTRIBUTION
OPEN ORCHESTRATION PLATFORM (PAAS)
CLASSIFICATION AND INDEXING SOFTWARE (SAAS)
CONVERTING TECHNOLOGY – FORMAT DIVERSITY
BILLING PROCESSING OF DIFFERENT CHANNELS
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AUTOMATED PRE-PROCESSING

The open platform we use combines conversion and image optimization capabilities with classification and extraction technologies from various providers. It can flexibly adapt to the constantly changing demands of data. This allows for the automated and AI-based processing of the high volume and variety of insurance inquiries and classification possibilities. Standard forms can be interpreted just as effectively as complex, unstructured data, such as member e-mails with numerous attachments.

DIGITAL MAIL DISTRIBUTION

In the age of digitalization and due to the changes caused by the recent pandemic, more and more work is being shifted into the home. Physical documents, however, are mostly sent to central operating and administrative sites. By interconnecting our services with other Rhenus units, we not only take care of on-site mail distribution, but also extend our service to include digital mail distribution. Your physical mail can be scanned on site by our employees and automatically forwarded to the correct e-mail box or personal mailbox.

OPEN ORCHESTRATION PLATFORM (PAAS)

We utilize a powerful orchestration platform for modeling and implementing IT processes, as well as for the seamless tracking of documents and data during production. All transactions are logged in a transaction-oriented manner. The system is centrally hosted in our redundantly designed data centers in Holzwickede, Germany. Decentralized data storage does not occur. This means that scanned documents are transmitted to our data centers and processed solely there with our software.

CLASSIFICATION AND INDEXING SOFTWARE (SAAS)

We employ various and in part combined, partner programs and functional components that use assisted learning and machine learning, NLP and semantics to deliver automated classification and extraction results. A core principle is to combine the strengths and advantages of both humans and machines. The system can be trained and provided with rules. The focus of the contractor is on quality and reliability. Thus, various document processing technologies are used to achieve the best possible outcome.

CONVERTING TECHNOLOGY – FORMAT DIVERSITY

Conversion is particularly relevant for incoming e-mails. Unlike the standardized results of a scanning process, an inbox receives formats from around the world, spanning at least 25 years of IT sector development. Our various converters and our experience in the end-customer business ensure format-compliant harmonization. Additionally, we offer manual technical clearing, e.g., for exotic or encrypted formats.

BILLING PROCESSING OF DIFFERENT CHANNELS

Companies and organizations receive bills on a daily basis that need to be registered, verified and paid. We offer various solutions that automatically register invoice content, match it with root data records, and provide this information to your systems in a processed form. In addition, the system used is constantly evolving by memorizing layouts and format properties, thereby constantly optimizing accuracy. Digitally and physically sent mail can be processed by us in this form.

7 Benefits of Input Management

  • Processing of digital incoming mail such as emails, faxes, etc.
  • Processing of physical documents received on paper through digitization using the latest scanning solutions
  • Classification of documents based on customer-specific document types
  • Text recognition using the latest OCR technologies, including handwriting recognition and barcode use
  • Form recognition based on training documents
  • Extraction of document contents such as invoice numbers, invoice dates, etc.
  • By classifying and validating documents and extracting necessary data, processing can be fully automated
  • Export hand-off via interfaces to downstream systems is a given
  • We use only software from German software manufacturers for our input management
  • Customer-specific changes or adjustments are possible and offer a significant advantage over competitors, as the business process can be tailored to your needs
  • Sandbox-mode allows for testing new technologies in daily operations
  • The modern hardware in our data centers enables fast and reliable processing of data in a short time and delivers export data directly to your systems
  • Parallel comparison with data from your systems ensures security and quality
  • Save valuable work time of your staff by eliminating manual organization
  • Process customer requests swiftly and conclusively
  • Improve the overall efficiency of your company
  • GDPR-compliant solutions
  • Proprietary and secure data centers in Germany
  • ISO 27001 certified (Information Security Management System)

INDUSTRIES IN FOCUS

Variable solutions for all sectors and industries.

Service company

Service company

Service providers, such as debt collection agencies, receive mail from various sender groups every day. Input management handles pre-sorting for the various departments and compiles relevant data so that it can be embedded in the processing systems.

Insurance industry

Insurance industry

Major insurance companies receive a large number of inquiries and orders each day. Input management takes over the preliminary sorting for the respective areas and at the same time compiles relevant data in such a way that it can be directly embedded in the processing systems.

Healthcare

Healthcare

The documentation and processing of patient and therapeutic data are playing a more important role in the healthcare sector. To reduce the workload of staff, to categorize and to make the recorded information digitally available, input management technologies can be used in a targeted manner.

Human resources

Human resources

Input management systems take on the task of digitally capturing the constantly changing and growing staff records, classifying them in an automated manner, and preparing individual data points in such a way that they can be systematically retrieved at the click of a button.

Public institutions

FORM EVALUATIONS AND SURVEYS

Public institutions work with a vast number of documents that have to be prepared, processed or evaluated due to new or applicable laws. To avoid high staff costs, intelligent solutions take over these activities.

Service company

Service providers, such as debt collection agencies, receive mail from various sender groups every day. Input management handles pre-sorting for the various departments and compiles relevant data so that it can be embedded in the processing systems.

Insurance industry

Major insurance companies receive a large number of inquiries and orders each day. Input management takes over the preliminary sorting for the respective areas and at the same time compiles relevant data in such a way that it can be directly embedded in the processing systems.

Healthcare

The documentation and processing of patient and therapeutic data are playing a more important role in the healthcare sector. To reduce the workload of staff, to categorize and to make the recorded information digitally available, input management technologies can be used in a targeted manner.

Human resources

Input management systems take on the task of digitally capturing the constantly changing and growing staff records, classifying them in an automated manner, and preparing individual data points in such a way that they can be systematically retrieved at the click of a button.

FORM EVALUATIONS AND SURVEYS

Public institutions work with a vast number of documents that have to be prepared, processed or evaluated due to new or applicable laws. To avoid high staff costs, intelligent solutions take over these activities.

HAVE WE SPARKED YOUR INTEREST?

Then reach out to us!

Contat us now!

Our Partners

Skilja
ScaleHub
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Skilja

As an independent German company, Skilja bundles the experience of more than 20 years in the field of analysis, processing and understanding of documents. Skilja pursues the goal of implementing the current developments in the field of AI and learning systems in a new generation of algorithms on the market.With the daily flood of data that is generated in every company, it is essential to process it in such a way that decisions can be taken based on it. Skilja analyzes, classifies and extracts information from the data and thus makes digital processes feasible.
More about Skilja

ScaleHub

ScaleHub offers the world's largest AI-based Crowd Force Operating System. Through self-learning, intelligent capture components for automated data extraction and document classification, and crowdworkers (i.e., humans) who capture data snippets that cannot be automated, datasets become nearly one hundred percent complete. Human intelligence becomes unrestrictedly scalable.For customers, this means greater flexibility with significant cost savings and operational continuity in times of crisis.
More about ScaleHub