Scanning Service Provider Rhenus Docs to Data
As a scanning service provider, we offer companies a reliable and efficient solution for digitizing their business documents. By using our scanning service, companies can save time and expenses, better organize their files and gain faster access to important information. We understand that the digital transformation of business documents is a crucial step towards efficiency and competitiveness. That is why we rely on modern technologies and high-quality equipment to deliver outstanding results.
We digitize your documents
Everything from a single source: We offer you a complete, worry-free package. With our experience, qualified staff and a wide range of services for file digitization, we also provide an efficient data extraction function. By digitizing your business documents, you not only gain better oversight of your records but can also extract valuable data. Our data extraction function allows you to automatically retrieve specific information from your digitized documents. This speeds up business processes and helps you make important decisions faster.
Our services at a glance
State-of-the-art digitisation technologies from a single source.
Digital personnel file
Personnel files, digital, simple and secure
The digital personnel file provides a secure and efficient way to manage personnel records, saving time and money while increasing data security.
Digital patient file
All patient data at a glance
Embrace the future of healthcare management with the digital patient file, offering a secure, accessible and modern solution for your medical data.
Digital incoming invoices
Your intelligent invoice processing
Simplify the management of incoming invoices with our digital solution and benefit from timely processing, better overview and increased data security.
Digital mailroom
Digitization starts in the mailroom
Experience the benefits of a digital mailroom: efficient document management, quick searchability and 24/7 access to important information.
Intelligent document management
Manage and use digital documents with ease
Increase efficiency and save time with intelligent document management Ð the future of document management is digital.
Digital personnel file
Personnel files, digital, simple and secure
The digital personnel file provides a secure and efficient way to manage personnel records, saving time and money while increasing data security.
Find out more!
Digital patient file
All patient data at a glance
Embrace the future of healthcare management with the digital patient file, offering a secure, accessible and modern solution for your medical data.
Find out more!
Digital incoming invoices
Your intelligent invoice processing
Simplify the management of incoming invoices with our digital solution and benefit from timely processing, better overview and increased data security.
Find out more!
Digital mailroom
Digitization starts in the mailroom
Experience the benefits of a digital mailroom: efficient document management, quick searchability and 24/7 access to important information.
Find out more!
Intelligent document management
Manage and use digital documents with ease
Increase efficiency and save time with intelligent document management Ð the future of document management is digital.
Find out more!File digitization - The process
1. Contact and quote preparation
keyboard_arrow_down
We offer you a tailor-made quote. Once you have placed your order, we will first conduct a detailed briefing with your project manager to precisely define the framework conditions and the process.
2. file and document collection
keyboard_arrow_down
We collect the files and documents from your location and transport them safely to one of our digitization centers.
3. Preparation for the scanning process
keyboard_arrow_down
Preparation for digitization: We sort, declamp and scan the documents.
4. Indexing/classification and data extraction using AI-based models
keyboard_arrow_down
We use AI-based models to index, classify and automatically extract data from your digitized documents.
5. Delivery of digital data
keyboard_arrow_down
Once the scanning process is complete, we deliver your digital data on a suitable medium. Rhenus has its own data servers located in Germany, where data is securely stored until it is handed over.
Optional: Physical archiving
keyboard_arrow_down
We also offer optional, physical archiving of your original documents to ensure that your business records are always safe and protected.
Your Benefits
We have the answers to your questions:
Who is behind Rhenus Docs to Data?
keyboard_arrow_down
Rhenus Docs to Data is a 100% subsidiary of the Rhenus Group. In July 2019, IOS Information and Organization Systems and Rhenus Document Services merged. The company now operates under the name Rhenus Docs to Data.
What certification do the services of Rhenus Docs to Data have?
keyboard_arrow_down
Rhenus Docs to Data's services are certified in accordance with DIN ISO/IEC 27001 and DIN EN ISO 9001. We place particular importance on sustainable and secure management of information and documents.
What does Rhenus Docs to Data mean by a comprehensive scanning service provider?
keyboard_arrow_down
Rhenus Docs to Data exclusively works with specialized scanners. This means that documents of any format can be easily read and scanned. We also handle time-consuming tasks such as declamping, flattening and indexing for you. Digitization by Rhenus is an investment that pays off in the long run.
Who can use Rhenus Docs to Data service?
keyboard_arrow_down
Rhenus Docs to Data is for anyone looking to make their processes more sustainable and efficient. Rhenus processes your documents and generates highly usable data. We support you in digitization, archiving and secure document destruction Ð reliably, quickly and certified. With Rhenus, you benefit from a strong partner with years of expertise.
What formats can be scanned?
keyboard_arrow_down
All common formats up to DIN A0 can be scanned.
How many pages can the scanner process per hour?
keyboard_arrow_down
Up to 17,000 pages can be scanned per hour.
How is my data extracted?
keyboard_arrow_down
Your data is extracted using Optical Character Recognition (OCR). This process is 100% secure and certified.
Does Rhenus also handle preparations such as declamping?
keyboard_arrow_down
Rhenus handles the entire preparation and processing of documents, from declamping to removing sticky notes.
What happens to the paper after scanning?
keyboard_arrow_down
After scanning, the documents can be stored in Rhenus' high-security archives until the retention period expires. If storage is not required, we can securely destroy the documents according to various protection levels.
